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Where are fields handled, Item Groups

 
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imagicsupport
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PostPosted: Fri Nov 17, 2017 7:25 am    Post subject: Where are fields handled, Item Groups Reply with quote

Hi John,

Q1) Where is the ID and Code fields being managed in the system on the Invoice Add/Edit screen?

Q2) On the Item Group screen, how can I see the SKU and Product Code item fields?

Thanks/Steve
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imagicsupport
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Joined: 16 Dec 2006
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PostPosted: Fri Nov 17, 2017 7:27 am    Post subject: Reply with quote

Hi Steve,

Thanks for the post (and email screenshots).

Q1) The ID is an optional field that can be viewed on the Invoice Add/Edit view, this can be chosen by right-clicking on the header and choosing the field. For most users, the ID has no meaning. It is used internally to track the specific item in the database. If you are linking to third-party systems or have custom add-ons then you may want to know this ID, but for most user purposes it has no additional benefit. You can't edit or change it for instance, but it is unique to the item.

From the screenshot, the 'Code' field looks like an Item Custom Field that has been added by a user. You can create and edit Item Custom Fields via 'Configure > Item Fields' and then click 'Custom Fields'.

Generally, you would want to use existing fields rather than creating new fields. Existing in-built fields have more options, such as being available in various reports, have more search options and require less 'space' in the database. So rather than creating a new 'Code' field, you could use the existing 'Item Number' field for your internal numbering/coding system. Then if you are using iMagic Inventory to manage Vendors/Suppliers then use the 'Vendor's Item Number' to record the Vendor's/Manufacturers code.

Q2) At present there isn't an option to show custom fields on the Item Group screen. Are 'SKU' and 'Product Code' Custom Item Fields?

Regards, John
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imagicsupport
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PostPosted: Tue Nov 21, 2017 5:05 am    Post subject: Reply with quote

Hi John,

I make a mistake in previous emails and may mislead you. Apologise for that.

In fact, we need Customer Item number (SKU) instead of Vendor Item number.

We need Customer Item number (SKU) and Item Number listed in Item Group and Inovice.

Thanks/Steve
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imagicsupport
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PostPosted: Tue Nov 21, 2017 5:07 am    Post subject: Reply with quote

Hi Steve,

Thanks for the reply.

At present, an Item Group is only linked to a Customer when they have both been added to an invoice.

Generally, you wouldn't want to have a Customer Number assigned to an Item Group. The reason being is that a Customer Number is given to a customer and then assigned to an invoice/order, ie the person purchasing the Item Group. If the Customer Number was assigned to a specific Item Group then you would only ever be able to sell it to that one customer.

Regards, John
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